Frequently Asked Questions

Please review the answers to frequently asked questions about the Library & Archives prior to contacting staff. If you still have questions after reviewing the below, contact Library & Archives staff by emailing hoover-library-archives [at] or submitting a ServiceNow ticket.

Answer 1:

1. How should I cite archival material?

Our preferred citation for archival material is [Identification of item], Collection name, Box no., Folder no. or title, Hoover Institution Archives. Additional information can be found here

Answer 2:

2. Do I need a letter from my university to use the Library & Archives?

No. We are open to the public, free of charge.

Answer 3:

3. Where can I stay on/near campus?

Suggestions about where to stay can be found here. Many hotels offer a Stanford discount, so be sure to mention Stanford when making your reservations.

Answer 4:

4. My family member is going to come with me and look at the material I’ve ordered. Do they need to register with Aeon?

Yes. Anyone coming into the reading room needs to register with Aeon.

Answer 5:

5. Does the reading room have WiFi and outlets?

Yes. Researchers can connect to the Stanford Visitor network. The reading room has outlets located at tables throughout the room.

Answer 6:

6. Do you have lists of materials related to particular topics?

Yes. Check the website for collections related to selected subjects or geographic areas. You can also email  hoover-library-archives [at]  to receive subject lists.

Answer 7:

7. Do you have any tips for searching for material?

Use one word searches if possible, and be sure to try alternate spellings of names. If you use more than one search word, enclose the words in quotation marks.

Answer 8:

8. Why isn’t all of your material available online?

A variety of reasons, the main one being copyright: since our collections are 20th and 21st century, the majority of the material is still covered under copyright, and in most cases the Hoover Institution Library & Archives does not own the copyright to the material in its holdings.

Answer 9:

9. If I want to publish material from your collections, can I do so?

Please review information about rights and permissions here and email hoover-library-archives [at] for further assistance.

Answer 10:

10. Which holidays do you close for?

Martin Luther King, Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Stanford’s winter closure (two weeks at the end of December/beginning of January that include Christmas and New Year’s Day)

Answer 11:

11. Do you offer monetary support for researchers?

Yes. Please see our Fellowships page


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