The rules for reproduction of materials and camera use are defined on the basis of the safety of the materials and researchers. Researchers are solely responsible for compliance with all applicable laws and are solely responsible for any infringement of copyright laws. Use of personal or cell phone cameras, flash/thumb drives, and/or the Library & Archives scanner is permitted with some restrictions.
- Material that would be damaged by duplication may not be digitized.
- An overhead scanner is available in the Library & Archives reading room at no cost. It creates PDFs or JPEGs, and the files created may be downloaded to a flash drive. Users are solely responsible for compliance with all applicable laws and are solely responsible for any infringement of copyright laws resulting from use of the public-access scanner. To protect against physical damage to documents, please bring fragile or fastened documents to the attention of a staff member and obtain advice on proper scanning techniques.
- Use of personal or cell phone camera is permitted with some restrictions:
- Flash and sound must be disabled. Use of other equipment, such as scanners, camera stands, tripods, etc., is not permitted.
- All handling rules outlined above apply when photographing materials. Ask a staff member for assistance with fastened items.
- Only photograph collection items. No photography of the staff, reading room, or other users is allowed.
- Every photograph taken must include the following copyright notice provided by the Hoover Institution Library & Archives: “Notice: This material may be protected by copyright law (Title 17, U.S. Code). This copy is made for your personal use only”.
- The Library & Archives reserves the right to deny photography permissions at its discretion.
- Users are responsible for keeping accurate citations for all items photographed or scanned, which are needed when ordering publication-quality images or requesting permission to quote from copyright holders.
Copyright & Permissions
Whether the Hoover Institution Library & Archives supplies the copy of a work – or a researcher makes the copy – researchers, publishers, and other users of any work from the Library & Archives collections are responsible for compliance with copyright law.